Regional Associations

Updated in February 2023

1. Mandate and Role of the Regional Association Council (RAC
   1. As the primary contact between Golf Québec and the regional golf associations, the RAC is responsible for reviewing and communicating to the Golf Québec Board of Directors (Board) key strategic and governance issues that could influence the business relationship between Golf Québec and the regional golf associations.
   2. The RAC is an advisory council. Its decisions or recommendations are not binding on the regional golf associations or Golf Québec.
   3. The RAC must engage in high-level policy and governance issues and:
      1. Contribute to certain projects of the Golf Québec Board that influence the regional golf associations.
      2. Identify issues from regional golf associations or other stakeholders that may require the attention of the Golf Québec Board.
      3. Assist in the identification of the roles, responsibilities and functions of Golf Québec and the regional golf associations.
      4. Develop methods for regional golf associations to support Golf Québec in its governance process and role
      5. Act as a vehicle and forum to assist regional golf associations in their governance responsibilities.
      6. Provide an opportunity for regional golf associations to discuss operational and strategic issues with each other and obtain advice on governance matters.
2. Structure of the CAR
   1. Number and Composition
      The RAC has 11 members and is composed as follows:
      • Eight (8) regional voting members, one (1) per regional golf association
      • President of Golf Québec (non-voting)
      • Executive Director of Golf Québec (non-voting)
      • One (1) staff member of Golf Québec (non-voting) 
   2. Voting-Members of the RAC
      1. Voting members of the RAC must be volunteer board members of the regional golf associations they represent.
      2. Voting members of the RAC are reconfirmed annually by their respective regional golf associations.
      3. RAC members must submit a monthly activity report to the Golf Québec office within five (5) business days of the end of each month.
   3. Chairperson of the RAC
      1. The RAC chairperson is elected by and from the voting members of the RAC.
      2. The term of office of the RAC Chairperson is two (2) years, renewable for a maximum of two (2) consecutive terms.
      3. A two (2) year break must be observed for the Regional Representative to become once again eligible to serve as Chair of the RAC.
   4. President of Golf Québec
      1. The President of Golf Québec is a member of the RAC and acts as a non-voting consultant to harmonize Golf Québec's vision and governance and to facilitate communication between the RAC and the Board.
   5. Executive Director of Golf Québec
      1. The Executive Director of Golf Québec is a member of the RAC and acts as a non-voting consultant to facilitate efficient operations.
   6. Staff Member of Golf Québec
      1. A Golf Québec staff member acts in an advisory capacity and as clerical support.
      2. This person provides the vision of the Golf Québec staff to the RAC and acts as a direct communication liaison with the other Golf Québec staff members.
      3. This person assists the RAC members as needed and as directed.
3. Functioning of the RAC
   1. The RAC members shall meet at least two (2) times per year.
   2. A quorum is established by the presence of 50% of the voting members + 1.
   3. Each decision must be approved by a simple majority. The chairperson of the RAC does not have a second or casting vote in the event of a tie.
4. RAC Representation on the Golf Québec Board of Directors 
   1. A member of the RAC is appointed to sit on the Golf Québec Board of Directors and represents the interests of all regional golf associations.
   2. The term of office for this appointed RAC member on the Golf Québec Board of Directors is two (2) years.
   3. According to the principle of alternating mandates on the Golf Québec Board of Directors, the appointed RAC member is elected every odd year by the RAC members and amongst them.

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